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Verification

Scope and Objective

Hong Kong Quality Assurance Agency (“HKQAA”) was commissioned by Fuji Xerox (Hong Kong) Limited (hereinafter referred to as “Fuji Xerox (Hong Kong)”) to undertake an independent verification for its Sustainability Report 2020 (hereinafter referred to as “the Report”). The scope of this verification covers the sustainability performance data and information of Fuji Xerox (Hong Kong)’s business for the period of 1 April 2019 to 31 March 2020, as defined in the Report. This is the 11th Report that Fuji Xerox (Hong Kong) published to communicate its commitments, efforts and progress of performance towards sustainability.

The aim of this verification is to provide a reasonable assurance of the reliability of the contents. The Report has been prepared in accordance with the Core Option of the Global Reporting Initiative Sustainability Reporting Standards (“GRI Standards”), the Environmental, Social and Governance Reporting Guide (“ESG Guide”) of The Stock Exchange of Hong Kong Limited, and also made reference to ISO 26000:2010 – Guidance on Social Responsibility (“ISO 26000:2010”).

Level of Assurance and Methodology

The process applied in this verification was based on the International Standard on Assurance Engagements 3000 (Revised), Assurance Engagements Other Than Audits or Reviews of Historical Financial Information issued by the International Auditing and Assurance Standards Board. Our evidence gathering process was designed to obtain a reasonable level of assurance as set out in the standard for the purpose of devising the verification conclusion. The extent of this verification process undertaken covered the criteria set in the GRI Standards: Core Option of GRI Standards, the ESG Guide and ISO 26000:2010.

The verification process included verifying the systems and processes implemented for collecting, collating and reporting the sustainability performance data; reviewing relevant documentation; interviewing responsible personnel with accountability for preparing the reporting contents and verifying selected representative samples of data and information. Raw data and supporting evidence of the selected samples were thoroughly examined during the verification process according to the sampling plan.

Independence

Fuji Xerox (Hong Kong) is responsible for the collection and preparation of the information presented. HKQAA does not involve in calculating, compiling, or in the development of the Report. Our verification activities are independent from Fuji Xerox (Hong Kong).

Conclusion

Based on the verification results and in accordance with the verification procedures undertaken, HKQAA has obtained reasonable assurance and is in the opinion that:

  • The Report has been prepared in accordance with the Core Option of the GRI Standards and the ESG Guide;
  • The Report illustrates the sustainability performance of Fuji Xerox (Hong Kong), covering all material aspects, in a balanced, comparable, clear and timely manner; and
  • The data and information disclosed in the Report are reliable and complete.

Fuji Xerox (Hong Kong) has developed a stringent data management mechanism where all data and information undergo robust internal vetting, the basis of credible and transparent reporting is attained. Nothing has come to HKQAA’s attention indicating that the selected sustainability performance information and data contained in the Report has not been prepared and presented fairly and honestly, in all material aspects, in accordance with the verification criteria. In conclusion, the Report provides clear information with regards to the sustainability performance of Fuji Xerox (Hong Kong) in a factual, responsive, consistent, fair and truthful manner. In conclusion, the Report reflects truthfully the sustainability commitments, policy and performance of Fuji Xerox (Hong Kong) and addressing the interests of stakeholders in an appropriate manner with respect to the company’s environmental, social and economic impacts.

Signed on behalf of
Hong Kong Quality Assurance Agency

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KT Ting
Director, Strategic Services Development
August 2020